Follow-Up List — Villa Finance

122 Tasks — click any field to edit inline

Task	Category	Status	Priority	Assigned	Comments
For the Arabica coffee supplier, they actually have a new bank account. I already updated it in the file yesterday, but I forgot to make a note for you. I will confirm this with them.						Open
[9/2/25, 9:24:34 PM] Miguel Kaka: For the supplier payments, I just added Bunga to the file because she only sent her details to me recently.						Open
Regarding the assistant position recruitment, I have already interviewed several candidates, and I will select the one who is most suitable and can work well together with me.						Open
[9/2/25, 9:21:33 PM] Miguel Kaka: For the installation of the safes, bapak is able to do this, and I am currently checking on his schedule.						Open
[9/2/25, 9:17:34 PM] Miguel Kaka: For this area, including the full stairs at Serendipity and the stairs to Milky Way, as well as the flower pots and all terrazzo in that area, Yusron would like to propose a cost of IDR 5.7 million for the polishing work.						Open
All materials will be provided by us.						Open
Cost for re-casting and polishing: IDR 5.6 million.						Open
If manipulated with paint, it won’t last, as there is no paint that can withstand HCL and chlorine.						Open
Solution: it needs to be re-cast (new concrete layer). However, the consequence is that during the polishing process, dust will enter the big pool.						Open
[9/2/25, 9:16:12 PM] Miguel Kaka: For the terrazzo inside jacuzzi: the terrazzo surface has completely peeled off, and the black color showing now is the base concrete.						Open
Day pass entry – done						Open
Pergola replacement – You have already sent the payment, I will send it separately.						Open
Soundproofing supplier – No update from them yet.						Open
Nounou’s collar – Done						Open
Grab & Gojek – I have tried to set them up but it still fails.						Open
Broken furniture – It will be taken tomorrow. If not, I will ask housekeeping to cut it up and use it as firewood.						Open
Gardener – done						Open
Terrazzo – The stairs near the pool are finished. I will send you separate instructions for the jacuzzi.						Open
Alang-alang – Still looking for someone who can provide a good solution.						Open
Deep cleaning – I have scheduled deep cleaning for housekeeping this month.						Open
Laundry – done						Open
Pool – done						Open
Water heater – There has been no response to the contact you provided, and I have already contacted Mr. Made regarding the water heater. He will come and wait for the schedule.						Open
Sauna timer –						Open
[9/2/25, 9:15:01 PM] Miguel Kaka: Electric problems – done						Open
•⁠ ⁠Day Pass entry by external guests - to keep this simple we will change it just to 100K entrance including a towel. This is not managed correctly at the moment. Please let’s advise new guests about this and the team to handle. It has to be paid attention to as now people just come in and enter and they are not billed correctly. I have already update the full menu on the tablet and there is also a fee there that says 100K entrance which the team can use. (done)						Open
•⁠ ⁠Can we check if Bapa can manage the job that we checked with James on for replacing the pergola roof? Is Bapa able to install glass doors if we want to close the shala? Because at the end we have to make it indoors due to the noise and we can’t keep it open. (bapak is still comparing prices and choosing the cheapest option. He will probably let me know today)						Open
•⁠ ⁠Was there any update from the suppliers that came for soundproofing the room? (there's still no update yet)						Open
- Rain covers (Shinta cushions supplier was meant to make them) (there's update from shinta?)						Open
- Mosquito lure for the traps						Open
•⁠ ⁠Things to buy and find						Open
•⁠ ⁠Nounou’s collar (done)						Open
- If they can’t be fixed, a truck has to come take them immediately (I have asked them many times to come and take it away, and they said yes. But until now, they still haven't taken it away. Today, I called them, and they said they would come and take it away today.)						Open
•⁠ ⁠Broken furniture and pool bed						Open
Miscellaneous topics:						Open
- The gardener is not working properly, not reactive, and still didn’t put the grass on the other side. At this point I prefer to find a new gardener if he is not paying attention or caring for the garden. (done)						Open
•⁠ ⁠Gardener						Open
- The paint is scraping off, it is best that we restore the wood to its natural color using bepanthene, someone from our team or Bapa can do that. (bapak also can do it, and will do it)						Open
•⁠ ⁠Wood Tables						Open
- It was not done properly, there is still black marks, mold on the sides and on the jets (done, and yusron will come tomorrow to start do the stairs)						Open
•⁠ ⁠Terazzo						Open
- Alang alang - we need a supplier/solution for refreshing (For the alang-alang, I have asked the villa that also uses alang alang, and they said that they are still confused about how to care for them. I am also still looking for a solution for these alang alang).						Open
- Rugs, mattresses, all of lulu’s - we have to arrange this (I have already scheduled this for next month. I will explain the details in next month's schedule.)						Open
•⁠ ⁠Deep cleaning						Open
- The curtain problem is after many many months still not fixed, all of them were damaged and none fixed (I have already taken the curtains to the laundry again.)						Open
•⁠ ⁠Laundry						Open
- The towel check is still not done till now (To check the towels, I am constrained because every time I count them, there are always new towels arriving and some going out to the laundry. So I haven't confirmed how many there are.)						Open
•⁠ ⁠Inventory check						Open
- The pool is still ALWAYS dirty when I come to the villa. Actually not one day has passed last week where it wasn’t completely dirty and not attended to. This has to be managed responsibly every day and assigned to someone otherwise it is not being cared for. (done)						Open
•⁠ ⁠Pool problems						Open
- The same supplier can help with a quote of making the jacuzzi water warm (They are still looking for a schedule to come to us.)						Open
- Our water heating is short in the tank, please check how we can expand it with the contacts I have provided that could help (They are still looking for a schedule to come to us.)						Open
•⁠ ⁠Water Problems						Open
- Cabinet lights in moonlight not working - check all cabinet lights/lights that need replacement (bapak will check it today)						Open
•⁠ ⁠Electric Problems						Open
- Camera problems - the camera in storage is off again which makes me very uncomfortable as it is the most risky one and it seems to keep going off mysteriously. The cameras have to be locked in a secure way that they can’t be turned off and we have to set up proper storage. (They came yesterday and checked the CCTV, and I have followed up with them to send us an invoice)						Open
•⁠ ⁠IT						Open
- Remove the bamboo extended wall						Open
- Parking repair						Open
- All the paint repairs, crack repairs						Open
- Outdoor storage cabinet						Open
- Hanging light						Open
- Loose wood						Open
The follow up list:						Open
Create/tailor napkins for selling						Open
Set up of griddle/Rearrange kitchen						Open
Guidelines studied and memorized by full team						Open
Kitchen supplier problems. Billing, clear pricing, and competitive choice of suppliers						Open
Cafe						Open
Fix BPJS registrations, login and delete leaving employees						Open
Recruit a gardener/housekeeping back up for Irwan						Open
Management uniforms to buy						Open
Uniforms & Tshirts for full team						Open
Recruitment & Performance						Open
Ropes falling and all broken						Open
Broken pot in the yoga shala						Open
All Closets should have burlap fabric at the bottom - zephyr half is missing ( reported on group before)						Open
Inventory count of all linens - once new linens arrive. Total usable linens						Open
all wood furniture restored to natural color and coated with epoxy (tables, chairs, pool beds)						Open
Use paint and glue thinner to remove all paint stains and glue stains all over rooms and villa						Open
Hide the cables under the library						Open
Cover and organize the cables the walls near the sauna, pool and pergola						Open
Lights next to moonlight on stairs not working						Open
High spotlights on the stairs not working						Open
Striplights under library shelf not working						Open
Garden & pool lighting set up - Machine not working						Open
Set up the gas tank and trial the griddle for kitchen						Open
Repair all the broken ropes						Open
Google reviews by all team members						Open
Trash on the road to be removed by truck						Open
Rain covers (Shinta)						Open
Mosquito Trap Lure (outdoor trap)						Open
Miscellaneous						Open
Checking for hot water for jacuzzi and showers						Open
Sauna heating repair						Open
Sauna timer set up						Open
Water, Pool, Sauna						Open
Ipad battery & set up all apps for kitchen team						Open
Speaker problems - double check that teachers can access for yoga shala						Open
IT						Open
Follow up on linen order replacement, refund						Open
Order New towels						Open
Wall cracks all over rooms especially zephyr						Open
Change moldy mirrors/Replace them						Open
Fix bamboo wall next to pergola/remove dead plants						Open
Fix sunflower wall & Zephyr wall on exterior with the bathroom						Open
Clean mold from inside terazzo ceilings						Open
Fix Rusty Brass Taps and showerheads						Open
Remove glue stains from all glass windows						Open
Remove mold from inside terazzo and from the wall paint						Open
Build tube for AC in all rooms to drain the water						Open
Check cost and process for demolishing loft bathtub						Open
Outdoor Mosqito Trap						Open
Find new solutions for all gypsum ceilings especially leaking bar in lobby						Open
Seal all the headboards to deter bed bugs						Open
Fix long light hanging too long in the bar						Open
Safes to be reset, fixed and installed into the wall for all rooms						Open
All the paint repairs throughout the villa and crack repairs						Open
Inventory count report for all items (toiletries, towels, duvets, sheets, alcohol, hair dryers, toiletries)						Open
Reporting of Laundry Issues						Open
Training of full HK team on drink service & pool cleaning						Open
Deep cleaning detailed list / schedule to be organized for all rooms						Open